Public Links:

Current version: 3.1

Public links allow users to share assets with external people who do not have permission to download the assets. This functionality provides an unsigned public link to any pre-generated file rendition of an asset. Sitecore Content Hub can auto-generate a publicly accessible link to all the existing renditions of an Asset.

Warning

If the rendition, to which the public link is pointing, no longer exists, the public link is disabled.

Public links can be generated for individual assets or multiple assets.

  • On the Content page, select the asset or assets to be shared.

  • Select the action icon.

    on the content page select the action icon

  • Click on Create Public Links.

    on create public links icon on menu

  • The Public links creation page opens.

    Public links creation page

  • Click on the calendar icon and select a date for the link to expire on.

    set expiration date for asset in public link

    Note

    The expiration date for the Public Links can be set, but it is not mandatory so if no date is selected here then the link will never expire.

  • The type of Rendition is a mandatory field. Any common rendition of the selected assets can be chosen. The available renditions are shown in the dropdown.

    a list of availabe renditions

  • There is an option to create another public link via the Add Link button.

    ADD LINK button to create another public link

  • The selection of the asset can be kept or cleared, once the Public link has been created. If everything is correct and then proceed to creating the link by clicking on Submit.

    create the link by clicking on the SUBMIT button

  • The Public link creation job is begun. A new page will open showing the job being processed.

    public link creation job displayed

  • Once this job has been completed, each of the selected assets will have a new public link.

    asset now has a public link shown by the icon with count

  • Clicking on the Public link icon public link icon will display the public link (the icon shows the count of existing public links for this asset).

    public link URL

  • Click on Copy Link to copy the link.

    click on copy link to copy the link

  • Public links can be also be generated from the Asset operations toolbar in the Asset detail page.

    operations toolbar

  • This icon will open a list of Public links, to create a new Public link by click on the + icon.

    the new page opened after clicking on + icon

  • The relative URL can be entered which will amend the URL created to include this.

    public details page

    Note
    • The expiration date for the Public Links can be set, but it is not mandatory so the link will never expire.
    • The type of Rendition is a mandatory field. Any common rendition of the selected assets can be selected. The available renditions are shown on the dropdown (as shown above).
  • The Public link is then created.

    public link has been created

Warning

Any image in a layered file format, such as .ai, .psd or .pdn, will not offer Conversion or Transformation functionality in their original format. However, as Preview and Thumbnail will be rendered in .png so Conversion or Transformation functionality is supported.

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