---
title: "Source status and metadata"
slug: "source-status-and-metadata"
abstract: "Source details, including the source and source run status, the user who last published the source, and the number of documents indexed in the last run"
---
# Source status and metadata

To effectively manage sources in Sitecore Search, it's important to have at-a-glance information about a source and its status. The source status gives you a picture of the current state of your configuration, indicating whether it's ready for index document creation, undergoing updates, or requires attention. It also tells you who last modified the source, when it last ran, and more."

You can [view](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/manage-sources.html "Manage sources") details about source statuses and metadata on the **Source Settings** page.

## Source and run statuses

Sources have two important but distinct statuses: a *source status* and a *source run status* . The source status describes the source configuration, whereas the source run status describes the last time the source was reindexed or recrawled job for the source.

A source can be in any of the following statuses:

- **Draft** - the source exists but has changes that have not been published. When you create a new source or edit a published source, it moves to the *draft* stage.

    > [!note]
    > The changes you make to a draft source are visible only to you. Only you can publish your changes. If another user modifies the same source and publishes it before you do, [you'll see an error](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/manage-sources/resolve-conflicts-due-to-multiple-users.html "Resolve conflicts due to multiple users").

- **Live** - the source is published. You can think of this status as the source being ready for you to index items.

    > [!note]
    > You can only [reindex or recrawl](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/manage-sources/keep-indexes-up-to-date.html "Keep indexes up to date") a *published* source.

- **Archived** - the source is [archived](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/manage-sources.html#UUID-d13eb8a2-9c38-059b-093f-3c855ac40285_section-idm4540599585974433676778219466 "Archive a source"). You won't see it on the Sources page unless you switch **Show Archived** to **on**

    > [!important]
    > When you archive a source, its indexed content is permanently deleted after 30 days.

A source run can be in any of the following statuses:

- **Queued** - a reindex or recrawl job for this source will soon start. This is the first status that a source run moves to.

    Sources with [schedules](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/keep-indexes-up-to-date/understand-crawler-schedules.html "Understand crawler schedules") move into the *queued* status at the scheduled time. If you manually reindex or [recrawl](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/keep-indexes-up-to-date/manually-trigger-a-recrawl-or-reindex.html "Manually trigger a recrawl or reindex") a source, it moves into *queued*.

- **Running** - a reindex or recrawl job for this source is going on. A source run moves into this status after it's *queued*. After *running*, a source run can move into the *canceled*, *failed*, or *finished* statuses.
- **Canceled** - a reindex or recrawl job for this source started but was [manually stopped](https://doc.sitecore.com/search/en/users/search-user-guide/index-items/keep-indexes-up-to-date/stop-a-recrawl-or-reindex.html "Stop a recrawl or reindex"). A source run can move into this status after *running* or *queued*.
- **Failed** - a reindex or recrawl job for this source failed. If you see this status, look at the error messages, make changes, republish. Then reindex or recrawl the source. A source run can move into this status after *running*.
- **Finished** - a reindex or recrawl job for this source successfully finished. You will soon be able to see updated items in the Content Collection. A source run can move into this status after *running*.

## Source details

In addition to statuses, you can view the following useful details about a source:

- **LAST RUN TIME** - date and time that the source was last reindexed or recrawled.
- **SOURCE ID** - Sitecore Search-generated unique ID for the source. Developers pass this ID at runtime.
- **EXTERNAL ID** - lowercase version of the source name you entered when creating the source, with spaces replaced by underscores. For example, if you named the source *Commercial Loans*, the external ID becomes *commercial_loans*.
- **ITEMS INDEXED** - number of index documents created during the last recrawl of the source, if successful. If the source has never run or the last recrawl failed, you see **n/a**.

    > [!note]
    > The number you see here is the same as the number of documents you see in the **Content Catalog** when you filter by this source.

- **NEXT SCHEDULED RUN** - Date and, optionally, time of the next scheduled recrawl. If the source does not have a schedule, you see *Unscheduled*.
- **VERSION** - A whole number indicating the version of the source configuration. The first time a source is published, its version is *1*. Sitecore Search increments the version by one each time a user publishes the source.
- **LAST MODIFIED** - date and time that the source was last published.

    > [!note]
    > This only applies to published changes. It does not apply to changes made to a *draft* source.

- **MODIFIED BY** - user who last published the source.