---
title: "Create a collection"
slug: "create-a-collection"
abstract: "Prepare your collections with the Design Manager."
---
# Create a collection

Collections help you to group designs and CMS data for a specific marketing campaign. For each collection, you specify designs that a group of users can use and the period that they can use them. You also specify the content items that you want to make available to Document Publisher users. You allow Document Publisher users to create their own marketing material from the collections that you create. These collections allow them to work with relevant designs and other Sitecore content items for a defined period (usually to coincide with a particular marketing campaign).

To create a new collection:

1. On the Design Manager dashboard, click **Create**.

    ![3B29512992BD4FC4B21F290C1AAE4478.png](https://doc.sitecore.com/api/markdown-image/xp/en/users/print-experience-manager/images/3B29512992BD4FC4B21F290C1AAE4478.png)

2. Enter a name and click **Create**.
3. On the **General** tab, enter a start date and end date and, if you want to provide instructions to the Document Publisher users, you can enter a description for the collection.

    > [!note]
    > In the Document Publisher, only collections that are active are visible. The active collections are the collections which have the start date set on the current date or before. This enables you to define when the collection is available for use in terms of your marketing campaigns.

    ![73ADDC7BDAF6429D95769157ABE93FCA.png](https://doc.sitecore.com/api/markdown-image/xp/en/users/print-experience-manager/images/73ADDC7BDAF6429D95769157ABE93FCA.png)

4. On the **Designs** tab, in the **Available designs** section, select the design that you want to use and click **Add**. You can preview the designs on the right-hand side of the panel.

    ![BC32726624EF49B0BB5C6DAFEF1B6F7B.png](https://doc.sitecore.com/api/markdown-image/xp/en/users/print-experience-manager/images/BC32726624EF49B0BB5C6DAFEF1B6F7B.png)

    > [!note]
    > If the design that you want is not available in the **Available designs** section, the InDesign project may not be available in Sitecore. Ask your Administrator for more information.

    Sometimes you may want to allow a group of people access to the design(s) of a collection. For example, if you have a very large group of users who all need access to a collection. You can do this by allowing access to everybody with a specific role. Assigning access rights to roles, rather than directly to users, makes maintenance of security much easier.

5. To add the users or roles who you want the collection to be available to, on the **Participants** tab, on either the **Users** or **Roles** tab, click the drop-down arrow, and then click **Add.**

    ![A46BA0F6578A4032A3DFEA967C90E9BD.png](https://doc.sitecore.com/api/markdown-image/xp/en/users/print-experience-manager/images/A46BA0F6578A4032A3DFEA967C90E9BD.png)

6. Select either a user or a role, and then click **OK**.

    > [!note]
    > If you want to remove a user or role, select the user or role, click the drop-down arrow, and then click **Remove**.

7. To select the items that are available for the Document Publisher user, on the **Data** tab, in the **All data** section, select the item and click the **Add data** arrow.

    For example, if you want users to be able to change hotels on a leaflet, you can make the content items for different hotels available here. The user can now change the content item to change the content of the leaflet.

    ![B733163B983D4A87B36451907AEF2A1F.png](https://doc.sitecore.com/api/markdown-image/xp/en/users/print-experience-manager/images/B733163B983D4A87B36451907AEF2A1F.png)

    On the **Summary** tab, you can see an overview of the choices that you made for the collection.