Add a task to a deliverable

A task is an actionable step required to complete a deliverable. Tasks help define individual responsibilities, timelines, and the actions needed to achieve an overall project goal. You can attach relevant files to a task for reference.

You can add a task to a deliverable manually or you can use AI to generate it.

Add a task manually

To add a task to a deliverable manually:

In the Stream navigation menu, click Projects, click the name of the project containing the deliverable.
On the project details page, on the List tab, find the deliverable that you want to add a task to, then click Add first task. If a task already exists, click Add task.
Enter a task name up to 255 characters and then click Save. The new task is added under the deliverable.
To add details to the task, click the task name and in the task pane, edit the following details:
- Labels - to categorize the task, click Add label to enter or select up to five tags.
- Status - to set the task status, in the drop-down list, select Not started, In progress, or Done.
- Date - to set the task’s timeline, select the start and end dates, then click Save. The system calculates the remaining days until the task is due, displaying them in parentheses. For example, 4d for four days.
- Assignee - to search and select the name of the team member responsible for the task, click Add Assignee.
- Priority - to select the task's priority level, in the drop-down list, select: High, Medium, or Low. It is set to Medium by default.
- Task description - in provided field, enter the task details, instructions, or any relevant information about the task, then click Save.
- Attachments - to add any files or references to the task, click Add attachment. Supported formats include DOCX, PDF, PNG, and JPG. To delete a task attachment, click Delete .
- Dependencies - click Add dependency to select a task within the same project that must be completed before this one, then click to save. To add another dependency, click Add.
- Actions - click Add action to add a link to a resource the task assignee can act on.
  - To link to an action in Sitecore, select the app and tenant, choose a predefined call to action within the selected product, then click Save. Stream automatically generates a button with a link to the relevant page in the Sitecore product.
    
    Note
    
    The available actions depend on your Sitecore license.
  - To enter a custom URL for the action, click Custom URL, enter the URL, then click Save. The system generates a clickable link.
- Comments - to add a comment to the task, enter a comment in the field. Optionally, you can tag a team member using the @ mention. To submit your comment, click Send . Tagged members will receive a notification in Sitecore Stream.
When you're happy with the changes, click to close the task pane or click anywhere outside it to return to the project details page.

You've now successfully added a task to the deliverable. Repeat this process to add more tasks to the deliverable as needed.

Add a task using AI

To add a task to a deliverable using AI:

In the Stream navigation menu, click Projects, click the name of the project containing the deliverable.
On the project details page, on the List tab, find the deliverable that you want to add a task to, then click Suggest tasks with AI.

Sitecore Stream will generate suggested tasks on the page.
To accept a suggestion, click Save next to the task you want to keep. The task is added to the deliverable.
To view or edit the details generated by AI, click the name of the task and make your changes.
When you're happy with the changes, click to close the task pane or click anywhere outside it to return to the project details page.

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