Source status and metadata
To effectively manage sources in Sitecore Search, it's important to have at-a-glance information about a source and its status. The source status gives you a picture of the current state of your configuration, indicating whether it's ready for index document creation, undergoing updates, or requires attention. It also tells you who last modified the source, when it last ran, and more."
You can view details about source statuses and metadata on the Source Settings page.
Source and run statuses
Sources have two important but distinct statuses: a source status and a source run status . The source status describes the source configuration, whereas the source run status describes the last time the source was reindexed or recrawled job for the source.
A source can be in any of the following statuses:
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Draft - the source exists but has changes that have not been published. When you create a new source or edit a published source, it moves to the draft stage.
NoteThe changes you make to a draft source are visible only to you. Only you can publish your changes. If another user modifies the same source and publishes it before you do, you'll see an error.
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Live - the source is published. You can think of this status as the source being ready for you to index items.
NoteYou can only reindex or recrawl a published source.
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Archived - the source is archived. You won't see it on the page unless you switch Show Archived to on
A source run can be in any of the following statuses:
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Queued - a reindex or recrawl job for this source will soon start. This is the first status that a source run moves to.
Sources with schedules move into the queued status at the scheduled time. If you manually reindex or recrawl a source, it moves into queued.
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Running - a reindex or recrawl job for this source is going on. A source run moves into this status after it's queued. After running, a source run can move into the canceled, failed, or finished statuses.
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Canceled - a reindex or recrawl job for this source started but was manually stopped. A source run can move into this status after running or queued.
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Failed - a reindex or recrawl job for this source failed. If you see this status, look at the error messages, make changes, republish. Then reindex or recrawl the source. A source run can move into this status after running.
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Finished - a reindex or recrawl job for this source successfully finished. You will soon be able to see updated items in the Content Collection. A source run can move into this status after running.
Source details
In addition to statuses, you can view the following useful details about a source:
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LAST RUN TIME - date and time that the source was last reindexed or recrawled.
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SOURCE ID - Sitecore Search-generated unique ID for the source. Developers pass this ID at runtime.
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EXTERNAL ID - lowercase version of the source name you entered when creating the source, with spaces replaced by underscores. For example, if you named the source Commercial Loans, the external ID becomes commercial_loans.
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ITEMS INDEXED - number of index documents created during the last recrawl of the source, if successful. If the source has never run or the last recrawl failed, you see n/a.
NoteThe number you see here is the same as the number of documents you see in the Content Catalog when you filter by this source.
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NEXT SCHEDULED RUN - Date and, optionally, time of the next scheduled recrawl. If the source does not have a schedule, you see Unscheduled.
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VERSION - A whole number indicating the version of the source configuration. The first time a source is published, its version is 1. Sitecore Search increments the version by one each time a user publishes the source.
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LAST MODIFIED - date and time that the source was last published.
NoteThis only applies to published changes. It does not apply to changes made to a draft source.
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MODIFIED BY - user who last published the source.