Manage brand kit access in Sitecore Stream
Brand kits might contain information that should only be accessible to certain users. Sitecore Stream gives admins and users with the right app role specific permissions to brand kits. This topic covers how access is granted, updated, or removed, and what roles are involved in managing brand kit users.
Permissions to manage brand kit access
Sitecore Stream admins can view all brand kits, add or remove people from a brand kit. People with User or Read-only app role have limited permissions to brand kits they've been added to.
-
Adding users - admins can add Stream users with a User or Read-only app role to a brand kit. Those with a User app role can only add Read-only users to brand kits they've been added to.
-
Removing users - admins can remove users with a User or Read-only app role from a brand kit. Anyone with a User app role can only remove Read-only users they added. Read-only cannot remove anyone.
-
Receiving notifications - when added to a brand kit, users with a User or Read-only app role receive a notification in Stream with a direct link to the brand kit.
-
Viewing brand kits - admins can see all brand kits in Stream. Users with a User or Read-only app role can only see brand kits they've been added to.
For more detailed permissions by role, see Managing Stream app roles.
Add a user to a brand kit
Admins can add users who do not have access to a specific brand kit directly from the brand kit page. Users with a User app role can only add Read-only users to a brand kit, and only if they have been added to that brand kit themselves. Read-only users cannot add anyone.
To add a user to a brand kit:
-
In the Stream navigation menu, click Brand kits.
-
On the Brand Kits page, click the relevant brand kit.
-
In the upper-right corner of the page, click Add user
. -
Search for the user's name or email and select it from the list.
After adding a user:
-
They will receive a notification in Stream.
-
Their access level to the brand kit will match their Stream app role.
-
Remove a user from a brand kit
You can remove users from a brand kit to revoke their access. After removal, they will no longer have access to the brand kit and its brand knowledge in any Sitecore app that uses it.
Admins can remove users with a User or Read-only app role from a brand kit. Users with a User app role can only remove Read-only users they have added. Read-only users cannot remove anyone.
To remove a user from a brand kit:
-
In the Stream navigation menu, click Brand kits.
-
On the Brand Kits page, click the relevant brand kit.
-
In the upper-right corner of the page, click any user icon next to Add user
to see the list of users. -
Find the user you want to remove by name or email, then click
next to the name.
-
In the confirmation dialog, click Remove. The deleted user will no longer have access to the brand kit and its brand knowledge.
View the notification for brand kit access
When a user with a User or Read-only app role is added to a brand kit, they automatically receive a notification in Stream.
To view the notification:
-
In Sitecore Stream, click the notification icon
on the navigation bar.
-
In the Notifications dialog, find the message that says you've been added to a brand kit.
-
Click Go to Brand kit to open the brand kit page.