Move an item through the workflow

An item that is subject to a workflow must go through all the workflow's mandatory states before you can publish it.

In Pages and Content, you can see the current workflow state of the item at the bottom of the right-hand pane, unless the item is ready to be published, in which case you see the Publish button.

To move the item to the next workflow state:

  1. In the right-hand pane, click Workflow.

    The workflow pane in Content
  2. In the Workflow pane, In the Action field, the next default state has been automatically selected. Depending on your workflow, you might be able to select another state from the drop-down menu in the Action field. The button in the Workflow pane changes names depending on the content of the Action field.

  3. In the Comment field, enter a comment if you want to.

  4. Click the button to carry out the selected action.

When the item is in the last workflow state, you can publish the item.

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