Set up watermark permissions

The following example details how to set up watermark permissions so that users in the Demo.ReadersOnly user group have read-only access to watermarked assets. Because the ViewNotWatermarked permission is not selected, users can only view assets with a watermark. This watermark shows the name of the user viewing the asset (in this example* Demo.Reader*), and a date stamp that includes the current year and month.

Example of watermarked assets
Warning

If the user group permissions has the ViewNotWatermarked permission enabled, all users assigned to the user group can view assets without the watermark.

To set up watermarked permissions:

  1. Create and set up a watermark user group.

  2. Set up permissions.

  3. Add users to the watermark user group.

Create and set up a watermark user group

The first step is to create a user group.

To create the watermark user group:

  1. On the menu bar, click Manage cog icon.

  2. On the Manage page, click Users.

  3. On the User groups tab, click Add user group.

  4. In the Name field, enter a name for the new group (for example, Demo.ReadersOnly).

  5. To add the required modules, next to Modules, click Add add icon.

  6. In the Modules dialog, select the modules you want to add (for example, Media, Content, and Product), click OK and then click Save.

    Important

    It is necessary to select the appropriate modules so that users can access the required content. All users added to the group automatically get assigned the selected modules.

Set up permissions

User group permissions determine what members of the group can access and the actions they can perform.

To set up permissions:

  1. On the menu bar, click Manage manage icon.

  2. On the Manage page, click Users.

  3. On the Users page, click the User groups tab.

  4. Next to the group for which you are defining permissions (for example Demo.ReadersOnly), click Policies manageicon.

  5. Click New rule to set up a rule and, in the New rule dialog box, select the check box next to the entity definition (for example, Asset (M.Asset) definition) and click OK.

  6. Next to the Rule for Asset (M.Asset), click Add condition.

  7. From the Choose definition list, select M.Final.LifeCycleStatus, click Select and, in the Select items dialog box, select the Approved permission check box, and click Select.

  8. Click Add condition again, choose the M.Content.Repository definition, click Select and, in the Select items dialog, select the Standard check box, and click Select.

  9. Select the check box next to the Read permission.

  10. Ensure that the check box next to the ViewNotWatermarked permission is not selected. This means that all members of the user group can only see images and PDFs with watermarks.

  11. Click Save.

Add a user to the watermark user group

Next, you need to add the user to the watermark user group.

To add a user:

  1. On the menu bar, click Manage manage icon.

  2. On the Manage page, click Users.

  3. On the Users page, click the User Groups tab, in the search box, type the name of the user group to which you want to add a user (for example, Demo.ReaderOnly) and press Enter.

  4. Next to the user group, click View details view details icon.

  5. Click Edit edit icon.

  6. Next to Users, click Add add icon.

  7. In the Users dialog, select the check box next to the users you want to add to the group, and click OK.

  8. In the Confirm dialog, click Yes.

  9. Click Save.

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