Assets operations
The following table describes the operations that you can perform on assets. These operations are only available on pages related to assets.
Note
Available operations and their location might vary based on your permissions and the way the configuration is defined.
You can access additional operations by clicking Actions in the upper-right corner of the application window.
Important
Not all operations are available on all pages. The operations that are available depend on the page and the entity definition associated with it. Operations are only available for standard final life cycle statuses (FinalLifeCycleStatus) of an asset, such as Approved, Archived, Created, Deleted, Approved, and UnderReview). They do not work with custom final life cycle statuses.
| Icon | Operation | Description |
|---|---|---|
| Add to collection | Add assets to a collection. | |
| Add to entity | Create a relation between the entity and an entity definition. | |
| Add to saved selection | Add the asset to a saved selection. | |
| Analytics | Analyze the public links of an asset. | |
| Annotate | Annotate assets. | |
| Approve | Approve assets submitted for approval. | |
| Archive | Archive assets. | |
| Compare to master | Compare the selected file with the master file when an asset has multiple files. | |
| Copy from entity | Copy from the entity. This operation must be linked to a nested Search component. | |
| Copy to clipboard | Copy the selected assets to the clipboard. | |
| Create draft | Create a draft asset from the current asset. | |
| Delete | Delete assets permanently. | |
| Download / Request download | Download assets or create a download order. If an asset is restricted, request download. | |
| Edit / Mass edit | Edit assets. | |
| Edit in table | Edit assets in a table view. | |
| Edit | Set the entire page to edit mode so you can edit page metadata all at once. Add this operation to the Entity operations component for the details page. | |
| Edit template | Edit an asset template to use when editing values for multiple assets. | |
| Find duplicate files | Show all duplicates in the system. | |
| Generate PDF | Enable PDF printing. Add this operation to the Entity operations component. | |
| History | Show the metadata history of a property or field. | |
| Link items | Link selected entities to one or more other entities. | |
| Move to trash | Send assets to the trash. This operation does not apply to draft assets. | |
| OneDrive check out | Check out assets to OneDrive. | |
| OneDrive download | Download assets from OneDrive. | |
| Paste from clipboard | Paste assets from the clipboard to a new location. | |
| Public links | Create and configure public links. | |
| Preview | Open the inline preview. | |
| Publish directly | Approve and publish the assets immediately. | |
| Publish to delivery platform | Publish entities to the delivery platform. | |
| Quick edit | Open the edit mode where you can make changes. | |
| Refresh renditions | Refresh asset renditions after an update. | |
| Reject | Reject assets submitted for approval. | |
| Remove from saved selection | Remove assets from a saved selection. | |
| Restore | Restore an asset from the My trash page. | |
| Set focal point | Set a focal point or specific location in an image that you consider important and to which you want to draw the viewer's attention. | |
| Share via email | Share assets using emails. | |
| Set as master | Replace the asset master file. | |
| Show selected only | Display only the selected assets. | |
| Submit for approval | Send created assets to review. | |
| Submit for approval (publish draft) | If the draft feature is enabled, send draft asset for review. If approved, the draft asset replaces the original asset and can be published. | |
| Tag with AI | Add image metadata using AI. | |
| Toggle switch | Add a toggle switch to a field. | |
| Unarchive | Restore archived entities. | |
| Unlink | Unlink an entity from another entity, for example, unlinking an asset from a usage right. | |
| Unpublish from delivery platform | Unpublish entity definitions or unpublish entity definition members from the delivery platform | |
| Upload | Upload files. | |
| Usage | Show the usage of the asset in Content Hub. | |
| Use direct link | Redirect to the asset thumbnail preview in a new browser tab. | |
| User access for template assets | Share asset templates with internal users. | |
| View detail page | Open the details page. | |
| View details | View the entity details page. | |
| View related entity | View related entities and navigate to a specific related entity with a single click | |
| View similar assets | Displays similar assets when using AI-assisted search. |
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