Manage user groups in Content Hub
Members of a user group are granted permissions and privileges according to the user group policies assigned to that group. By managing permissions and privileges using groups, you can streamline how they are assigned. This means that when you add new members to a group, they are automatically assigned the same access rights as every other member of the group. A user can be a member of multiple groups.
Sitecore Content Hub includes various standard user groups to help you get started but you can create, edit, or delete user groups from the Manage page as required if you have the necessary permissions. Some of these user groups (such as Creators, Approvers, Editors, Readers, and Guests) are intended to provide you with an example of how you might apply permissions and privileges and are used for demo purposes.
We strongly recommend you create new user groups specific to your project and requirements. Pre-calculated permissions in Content Hub are evaluated each time an entity is created or updated. The number of user groups, and the number of policies they contain, has an impact on performance; for this reason, we recommend you have no more than 100 user groups, each containing fewer than 100 policies.
Also refer to the security best practices for managing user groups.
Create a user group
The users you add to a user group have access to the modules you specify and the homepage you select for the group.
To create a user group:
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On the menu bar, click Manage
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On the Manage page, click Users.
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On the Users page, click the User groups tab, and then click Add user group.
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In the Usergroup properties section, in the Name field, enter a name for the user group.
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Next to Users, click
Add. -
In the Users dialog box, next to each user you want to add to the group, select the check box and, when you are finished, click OK.
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In the Confirm dialog, click Yes to confirm the addition of new users to the group.
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Assign the required Content Hub Modules to the user group.
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Next to Homepages, click
Add. -
In the Homepages dialog, select the check box next to the homepage you want to use for the group, and then click OK.
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Click Save.
Only custom homepages are displayed in the Homepages dialog box.
After you create a user group, you must define user group policies to control what the members of those groups can access and do across Content Hub.
Edit a user group
To edit a user group:
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On the menu bar, click Manage
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On the Manage page, click Users.
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On the Users page, click the User groups tab.
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Next to the user group you want to edit, click View details
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In the User group properties section, click Edit
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Make the required changes and click Save.
Delete a user group
When you delete a user group, it is removed, but the users associated with it remain in Content Hub.
To delete a user group:
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On the menu bar, click Manage
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On the Manage page, click Users.
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On the Users page, click the User groups tab.
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Next to the user group you want to delete, click Delete
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In the Delete dialog box, click OK to confirm the deletion.
Add a user to a group
When you add a user to a group, the user inherits all the permissions and privileges assigned to that group. By default, all users belong to the Everyone user group.
For an example of how permissions can be applied when working with multiple user groups and various user group policy combinations, see user group policies.
You can add a user to a group from:
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The Users tab.
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The User groups tab.
Remove a user from a group
You can remove a user from a user group using:
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the User groups tab.
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the Users tab.
When you remove a user, their group memberships and policy combinations are updated accordingly.
